How to send a fax with Hotmail (aka Outlook.com or Windows Live Mail)

LAST UPDATE: January 19th, 2018

Yes, there are ways to send or receive a fax with Hotmail (also known as Outlook.com or Windows Live Mail), and documents commonly used with Hotmail.

Some options will allow Hotmail to send an email directly to a fax number or receive a fax to the email address. Other options do not directly use Hotmail but provide a similar interface for sending and receiving faxes with many of the same document types Hotmail can send.

On this page

Method 1 – Online fax service

An online fax service is a virtual fax machine that can send and receive faxes on your behalf.

The service provides the fax number (or lets you port your own in), and users can send and receive faxes through email, a web interface, smartphone app, or computer program.

No phone line is needed, only an internet connection.

Most fax services can fax through Hotmail as an email. To send a fax, an email is composed with the main body of the email becoming the cover page, and the attached file converted over to the main part of the fax. When receiving, the fax arrives directly to Hotmail as a received email with the received fax attached as a PDF.

Method 2 – A connected fax machine

Some models of fax machines (or multifunction printers with a fax option) can send faxes from a print driver or computer program.

A connected fax machine will not directly work with Hotmail. It only provides a similar interface to Hotmail.

The fax machine will need to be connected to a land-line phone line. From there, you can fax from the computer (connected through a cable or with some models over WiFi or Bluetooth) through the fax machine.

In most cases, faxing can be done through the print driver. In some cases, there is special software for the fax function that is different from the print function.

Each connected fax machine or multifunction printer with fax has different instructions.

Method 3 – Fax software

Fax software turns your computer into a replacement for a fax machine. While there is no direct integration with Hotmail, it will be able to send many of the same documents Hotmail can send.

What you’ll need:

Windows comes with Windows Fax and Scan pre-installed since Windows Vista (Windows XP came installed with Fax Console). Linux has some different software packages (including enterprise-level fax servers).

With a Windows computer, faxing is done by opening the program, composing a fax, attaching the Office document, and sending it (it works very much like an email program). While Windows Fax and Scan does not automatically update contacts from Hotmail, they can be imported.

With a Linux computers, faxing is done very much the same way as Windows computers. However, Hotmail is not directly compatible with the platform.

Method 4 – Printing and faxing (the “old fashioned” way)

Sometimes the easiest way to fax a document is to simply print it then scan it through a nearby fax machine. We keep a list of places to send a fax that might be available nearby.

Sources and more resources

Fax Authority – How to Fax from a Microsoft Windows PC (XP, Vista, 7, 8, and 10), Microsoft Office (and Office 365), Microsoft Outlook (2016, 2013, and 2010), Microsoft Word, Microsoft Excel, and Hotmail – our pages with instructions how to send or a receive a fax with various Microsoft products and services. Each page includes a step-by-step walkthrough of different methods to fax.

Fax Authority – How to Fax from Google, including Gmail, Google Voice, Google Drive, and Google Docs – our page with instructions on how to send or receive a fax with various Google products and services. Each page includes a step-by-step walkthrough of different methods to fax.

Microsoft Office SupportInstall the Windows Fax driver or service to use Internet Fax in Office – Instructions on how to enable (or disable) Microsoft fax service Windows Fax and Scan for use with Microsoft Office.

AZ CentralHow to send a fax through Outlook – a quick how to list on sending a fax with Microsoft Outlook from AZ Central.