There are a number of ways to fax from the Google office suite (Gmail, Google Docs, and Google Drive).
Some options allow users to fax from Google’s programs, while others have the ability to use Google’s file formats to send and receive faxes.
On this page
- Method 1 – Online fax service
- Method 2 – A connected fax machine
- Method 3 – Fax Software
- Method 4 – Printing and faxing (the “old fashioned” way)
An online fax service is a virtual fax machine that can send and receive faxes on your behalf. The service provides the fax number (or lets you port your own in) and users can send and receive faxes through email, a web interface, smartphone app, or computer program.
No phone line is needed – only an internet connection.
Most fax services can fax through Gmail as an email – when sending, an email is composed with the main body of the email becoming the cover page, and the attached file converted over to the main part of the fax. When receiving, the fax arrives directly to Gmail as a received email with a the received fax attached as a PDF.
Some fax services have further integration with other Google Docs & Drive programs – with this integration, a file can be faxed directly from Google Drive.
Some models of fax machines (or multifunction printers with a fax option) can send faxes.
The fax machine will need to be connected to a land-line phone line. From there, you can fax from the computer (connected through a cable or with some models over WiFi or bluetooth) through the fax machine.
In most cases, faxing can be done through the print driver.
In some cases, there is special software for the fax function that is different from the print function. When special software is used, the document will need to be downloaded from Google Drive (usually as a PDF) then faxed through the fax machine’s software.
Fax software turns your computer into a replacement for a fax machine.
What you’ll need
- Windows (XP, Vista, 7, or 8) or Linux computer (there is no fax modem available for Apple computers)
- Fax modem (either internal or external)
- Land-line phone line (a VoIP phone line will not work)
- Fax software (Windows and linux both have free offerings)
Windows comes with Windows Fax and Scan pre-installed since Windows Vista (Windows XP came installed with Fax Console). Linux has a number of different software packages (in some cases enterprise level fax servers are built through a Linux system).
Fax software acts and feels very much like an email program (except you are sending to a fax number). With both Windows and Linux, the document would need to be downloaded from Google Drive (often as a PDF) then faxed through the software.
If none of the above methods work, sometimes the easiest way to fax a Google document is to simply print it then scan it through a nearby fax machine.
External Sources and Resources
- Houston Chronicle – How to fax to a gmail account
- Wikihow – How to send faxes from Google
- Google Product Forums – Fax sending from Google Voice or Gmail
- Windows 8 and 8.1
- Windows 7
- Windows Vista
- Windows XP
- Mac OS X
- Linux (Ubuntu, Mint, Chrome OS, and other Distributions)
- Fax Software
- Fax Modems
- Smartphone or Tablet
- How to email a fax
- How to fax a PDF
- How to fax from a VoIP phone (such as Vonage, Skype, Magic Jack, or Google Voice
- How to fax from Google (Gmail, Google Docs, and Drive)
- How to fax from Microsoft Office (Word, Excel, Outlook, and more)
- How to fax to an email address
- How to email a fax