An internet fax is a term for a system that allows users to send and receive faxes over the internet.
There are a number of different systems that can be considered an “internet fax” – from server & enterprise level systems to individual fax machines that use the T.38 standard (fax over IP) to online fax services.
Internet fax is used interchangeably with the terms “online fax”, “email fax”, “web fax”, “voip fax”, “e fax”, “pc fax”, “virtual fax”, or “cloud fax”.
While each of these terms are somewhat interchangeable, they each have their own specific meanings that make them slightly different.
How to get an internet fax
Getting an internet fax system in place depends on the type of internet fax system that you need to put in place.
Most online fax services can be set up by simply signing up with the provider. Depending on the provider, either an existing fax number can be ported over or a fax number can be selected, either as a toll-free, local, or vanity number. An online fax service can be set up by almost anyone, however for larger installations (enterprise wide), it can be best to have a central administrator who manages users, access, and number allocation.
A fax server needs to be deployed, set up, and configured. Fax servers are normally used in enterprise or dedicated high-volume faxing environments, and each system and scenario is different depending on the individual needs. Typically this is done by an IT department.
A fax machine running the T.38 fax standard (fax over IP) is set up in very much the same way as a traditional fax machine is, however it placed on the network by the IT department or IT specialist.